You are currently viewing How to Integrate WooCommerce with Zapier In 2024

Key Takeaways

  • Make online selling easy and efficient with Zapier WooCommerce integration, simplifying your store management.
  • Connect Zapier and WooCommerce accounts easily and set up automation rules based on your needs with ease.
  • Say goodbye to manual tasks and hello to more time for growing your business. Minimize mistakes by automating order processing and customer data management. Impress customers with swift order fulfillment and personalized communication.
  • Sign up for Zapier and create a new Zap. Choose WooCommerce as the trigger app and select your desired trigger event. Connect your WooCommerce store and customize trigger settings. Test and activate your Zap to start automating tasks effortlessly.
  • Popular Zaps for WooCommerce are Instant order notifications to stay on top of sales, Automatic CRM updates for effective lead management, Inventory management integration to keep stock levels accurate, Email marketing sync for targeted promotions, and Accounting software integration for streamlined financial management.

Stay ahead without any trouble. Make sure your customers have a great time shopping with you. One of the most effective ways to achieve this is through the Zapier WooCommerce Integration, a powerful tool that can revolutionize how you manage your online store. In this article, we’ll learn about what Zapier is, why it matters, and how you can use it to supercharge your WooCommerce store.

What is Zapier?

Zapier is an automation tool that helps you connect to your favourite apps like WooCommerce. The digital bridge allows different software solutions to communicate and collaborate effortlessly.

What is WooCommerce?

Let’s briefly touch on WooCommerce. If you’re in the field of e-commerce, you’ve likely heard of WooCommerce. It’s a robust, open-source plugin for WordPress that transforms your website into a thoroughly developed online store. WooCommerce offers many features, including product management, inventory control, and secure payment processing, making it a popular choice for entrepreneurs and small businesses.

Benefits of Zapier Integration with WooCommerce

The Benefits of Integrating Zapier with WooCommerce

Now, let’s discuss some benefits of integrating Zapier with Woocommerce. Imagine a world where boring, routine jobs are done for you automatically, giving you more time to work on critical parts of your business.

Zapier WooCommerce Integration Offers a Range of Benefits

  1. Increased Efficiency: The automation of routine tasks saves you precious hours. Orders, customer information, and inventory updates can seamlessly flow between your WooCommerce store and other apps.
  2. Reduced Manual Work: The need for manual work is finished. Zapier can automate order creation, customer data input, and more, reducing the risk of human error.
  3. Enhanced Customer Experience: Your customers will have a better shopping experience if you process their orders quickly, send personalized follow-up emails, and send them messages at the right time

How to Set Up Zapier with WooCommerce

Now that you want to learn about the integration process let’s discuss how to set it up. It sounds not easy, but it is a straightforward process.

  • Create a Zapier account. You can make a free account with limited zaps and tasks, making starting easy.
  • In Zapier, create a new Zap and select WooCommerce as the first app. Choose a trigger event like “New Order” or “New Customer.”


create a new Zap and select trigger app

  • Connect your WooCommerce store to Zapier.
  • Customize the trigger event settings according to your requirements. You can filter by order status, product type, or other parameters.


Select Order event in your Zap

A Zapier step having woocommerce as trigger on connect account

  • Test the trigger and make sure it is working as you planned.
  • Select the second app in your workflow, the one you want to connect to WooCommerce.
  • Set up the action you want to happen when the trigger event occurs. For example, you can send order information to your accounting software.
  • Test your Zap to confirm that it works as intended. Once satisfied, activate it.
  • And here you have your first Zap, ready to save you time and effort.
  • Popular zaps for WooCommerce

Popular Zaps for WooCommerce

Ready to explore some of the most popular Zaps for WooCommerce? This pre-made automation can make a huge difference in how you manage your online store:

Order Notifications:

Receive instant notifications when a new order is placed, helping you keep your finger on the pulse of your business.

Customer Relationship Management:

Automatically add new customers to your CRM, ensuring you can nurture these valuable leads.

Inventory Management: 

Keep your stock levels current by integrating with inventory management software so you always have bestsellers.

Marketing Automation: 

Sync your WooCommerce data with your email marketing platform, enabling you to send targeted emails and promotions based on customer behaviour.

Accounting Integration: 

Simplify your finances by sending sales data to your accounting software, reducing the stress of tax season.

Zapier WooCommerce: Case Studies

To truly understand the power of Zapier WooCommerce integration, look at real-world case studies of businesses that have used Zapier and WooCommerce to grow and succeed.

Case Study 1

The Artisan Boutique:

The Artisan Boutique, a small but thriving online store, integrated WooCommerce with its email marketing platform via Zapier. As a result, they saw a 30% increase in email engagement and a 20% boost in repeat business.

Case Study 2

The Tech Gadget Retailer

This tech gadget retailer automated their order fulfillment process using Zapier. Orders now seamlessly transfer from their WooCommerce store to their fulfillment center, reducing errors and speeding up delivery times.

Case Study 3

The Fitness Equipment Retailer

By integrating WooCommerce with its inventory management software, this fitness equipment retailer ended the frustration of overselling products and achieved a 15% increase in overall sales.

Zapier WooCommerce: Challenges and Solutions

While the benefits of integration are definite, there can be challenges along the way. Let’s discuss these and offer solutions to keep your integration running smoothly.

Challenge 1

Technical Hurdles:

Solution: Reach out to Zapier support or consult with a developer who specializes in WooCommerce for assistance.

Challenge 2

Compatibility Issues:

Solution: Ensure that all your apps are updated and consistent with each other. Check for any known conflicts between plugins.

Challenge 3

Data Security:

Solution: Implement encryption and secure connections to protect sensitive customer data. Always follow best practices for data security.

Maximizing the Zapier-WooCommerce Integration

To get the most out of your integration, consider the following tips:

  1. Regularly Review Your Zaps: Your automation needs to change as your business evolves. Review your Zaps and optimize them based on your needs.
  2. Explore New Zaps: Keep an eye on new integrations and Zaps that enhance your business operations.
  3. Document Your Workflows: Create clear documentation for your Zaps, making troubleshooting issues and onboarding new team members easier.

Zapier WooCommerce: Security and Data Privacy

Cyber threats are increasing, so it’s essential to maintain the security and data privacy of your e-commerce operations. When integrating Zapier with WooCommerce, follow these best practices:

  1. Use Secure Connections: Secure your connections and use encryption to protect sensitive customer data.
  2. Regularly Update Software: Keep your e-commerce platform, plugins, and Zapier up to date to patch security vulnerabilities.
  3. Implement Strong Authentication: Each account should have its unique password, and if you can, use multi-factor security.

Zapier Pricing Plans

Zapier offers flexible pricing plans to suit various needs and usage levels:

Free Plan

  • Cost: Free
  • Features: Unlimited Zaps (automated workflows) and 100 tasks (actions performed by Zaps) per month.
  • Suitable for Individuals and small businesses with basic automation needs.

Starter Plan

  • Cost: Starts at $20 per month
  • Features: Includes Unlimited Zaps and 750 monthly tasks, premium apps, and multi-step Zaps.
  • Suitable for Small businesses and teams looking to expand their automation capabilities.

Professional Plan

  • Cost: Starts at $50 per month
  • Features: Offers Unlimited Zaps and 2,000 monthly tasks, advanced workflow automation, priority support, and premium apps.
  • Suitable for Growing businesses with moderate to high automation requirements

Team Plan

  • Cost: Starts at $250 per month
  • Features: Includes Unlimited Zaps and 50,000 monthly tasks, collaboration tools, team sharing, and dedicated support.
  • Suitable for Larger teams and organizations needing extensive automation and collaboration features.

Company Plan

  • Cost: Custom pricing
  • Features: Best suited for the specific needs of enterprise-level businesses, including unlimited Zaps, high-volume tasks, dedicated account management, and custom integrations.
  • Suitable for Large enterprises with complex automation workflows and integration requirements.

WooCommerece pricing Plans

It is a WordPress plugin and is available in two versions:

WooCommerce Core (Free)

  • Cost: Free
  • Features: Basic e-commerce functionality, including product management, order processing, and payment gateways.
  • Suitable for Small businesses and individuals starting with e-commerce.

WooCommerce Extensions (Variable Pricing):

  • Cost: Variable pricing for extensions and add-ons.
  • Features: Additional features and functionalities include advanced shipping options, subscription management, and marketing tools.
  • Suitable for Businesses looking to expand their e-commerce capabilities with specialized features.

Note: Pricing for WooCommerce extensions varies based on the specific extension and its functionality. Users can choose and purchase extensions to customize their e-commerce store according to their requirements.


Zapier WooCommerce integration offers powerful teamwork that can move your business to new heights. This integration is a game-changer by automating tasks, streamlining operations, and enhancing customer experiences. Remember, the success of integration lies in your hands. With the right Zaps and best practices, your e-commerce experience can flourish, giving you more time to focus on what truly matters.


Is Zapier easy for a non-technical person to use?

Zapier is user-friendly, and it is simple to make a Zap. The user interface is reflexive, and many resources and tutorials are available.

Can I integrate multiple WooCommerce stores with Zapier?

You can integrate multiple WooCommerce stores with Zapier. Every store will need its own set of Zaps and settings.

How much does Zapier cost?

Zapier has different pricing plans with the advantage of a free plan. Paid plans vary in cost, depending on your needs and usage. Visit Zapier and have complete knowledge of Zapier’s pricing plan.

Is my data safe when using Zapier?

Zapier takes data security seriously. They protect your data while it’s being sent and put strong security measures in place. Make sure you protect your accounts and contacts by following best practices.

What happens if my apps change or update?

It is necessary to have information on the changes and updates. In most cases, Zapier adapts to these changes, but you may need to update your Zaps accordingly. Regularly reviewing and maintaining your Zaps ensures they continue to work as expected.

Syed Fahad Hussain

Hello, I'm Syed Fahad Hussain, a Verbal Enchanter at EasyAiz. I'm known for bringing stories to life through writing.