SMS by Zapier: The Smartest Way to Automate Your Text Alerts in 2025

Ayan Waraich
10/07/2025

Text messages are one of the fastest ways to grab someone’s attention or share ideas. Furthermore, it also allows one to update the other team members or send business alerts on a timely basis. However, in today’s busy work life no one has enough time to manually write messages every time and then send them to individual members.

That is exactly where SMS by Zapier comes for help. It is a built-in tool in the Zapier toolkit which allows you to send automatic text alerts based upon the triggers. No matter if you want to remind them about low inventory or receive updates regarding the new leads, this tool makes it easy to do so.

Let’s begin.

What is SMS by Zapier?

To unleash the full potential of any tool, it is integral to know its essence at first. That being said, Zapier by SMS is a tool offered by Zapier to send text messages to your team or trigger an event on the goal. Powered by Twilio, the main aim of SMS by Zapier to streamline workflow and enhance communication across the team.

All you have to do is, enter the phone number you want to text, provide the confirmation pin and that is it, you are all done. Furthermore, the platform also allows you to customize messages and tailor it according to the requirements.

Key Features of SMS by Zapier

Here are the main features that make SMS by Zapier a useful tool for sending text alerts:

Custom messages: The application facilitates the user with tailored messages. That means, you can write your own message and choose exactly what it says (up to 153 characters).
Tappable links and numbers: If your message includes a phone number or website link, people can tap it right away from their phones.
Dynamic message content: With this feature, you can add things like names, order numbers, or sales details from earlier steps in your Zap.
Filters for control: Use filters to only send a message when certain conditions are met (like when a review has negative words).
No extra tools needed
You don’t need to create a Twilio account. SMS by Zapier works right out of the box.
Quick setup
Just confirm your phone number once with a PIN, and you’re ready to send texts.
US and UK numbers only
Right now, it only works with phone numbers in the United States and the United Kingdom
Message limits
You can send up to 15 messages per hour across your whole Zapier account.

Top 8 Benefits of SMS by Zapier

SMS by Zapier offers an extensive range of benefits to the users. Some of these are discussed as follows:

Get important updates fast: Text messages grab your attention quickly—great for alerts that can’t wait.
Works well with other apps: SMS by zapier works well with an extensive amount of applications including email, CRMs and spreadsheets. Thus, allowing you to work without any hurdles and disturbances.
No need for extra accounts: Although SMS by Zapier is powered by Twilio, you don’t need to sign up or make an account separately on that. Instead, all the texting service is built within the Zapier.
Simple to use: The platform does not need any complex set up. All you have to do is just confirm your phone number once and start sending texts—no complex setup needed.
Helps your team stay alert: Some team members may miss emails, but they’ll likely see a text right away.
Saves time: You don’t have to send messages manually. Once set up, it runs on its own.
Good for urgent tasks: Use it when you need to act fast, like low stock alerts or support ticket updates.

How to Get Started with SMS by Zapier

Due to the immense amount of features offered by the tool, many people have a misconception that using SMS by zapier can be difficult. However, let us just clarify, this is not the case at all. Here is a step-by-step guide for you to get started with SMS by Zapier in an easy way:

Step 1: Log in to your Zapier account

Go to the Zap editor to start creating your workflow. If you don’t have an account, sign up for it to continue using.

Step 2: Set up your trigger

Zap refers to the activities you perform using Zapier. Hence, Choose the app and event that will start the Zap (like a new form submission or support ticket).

Step 3: Test your trigger

Make sure the trigger works by running a quick test. Click Continue when it’s ready to proceed in the set-up.

Step 4: Add a filter or formatter (optional)

If needed, you can add steps to filter results or format the data before sending a text.

Step 5: Choose SMS by Zapier as your next step

In the list of built-in tools, pick SMS by Zapier as your action.

Step 6: Enter your phone number

Type in your number and click Send PIN to verify it. The number is needed for the verification purpose. Hence, be careful and transparent when providing it.

Step 7: Enter the PIN

You’ll get a text with a code. Enter that code into the box and confirm your number. Make sure to input the correct order of numbers.

Step 8: Pick a sending number

You can let Zapier choose a number for you, or select one from the list. You can choose any number to send the message as long as it is in the list.

Step 9: Write your message

Finally, type the message you want to send. You can add info from earlier steps using the “+” button or a slash (/).

Conclusion

SMS by zapier is one of the smartest tools available which aims to streamline workflow and enhance communication within the teams. However, knowing to use it properly is the only condition to reap maximum benefit. The same is why we have formed this guide which discusses all the possible infomation you must know about the tool. So, make sure to read it from start till the end with your full concentration.

Get started with Easy Aiz

Have any project in mind? Book a free call now to automate your Project !!

Book a Free Call

SMS by Zapier: The Smartest Way to Automate Your Text Alerts in 2025

Table of Contents

What is SMS by Zapier?

Key Features of SMS by Zapier

Top 8 Benefits of SMS by Zapier